Joint report by the Supervisory Board and the Board of Management of Biotest AG pursuant to Section 3.10 of the German Corporate Governance Code
Corporate Governance principles
Biotest’s corporate strategy is oriented towards broadening the product range through a focused research and development programme and on reinforcing its position in very profitable markets by intensifying its sales activities. In the longer term, this will secure an attractive ratio between opportunity and risk for the stakeholders in the company - shareholders, customers, business partners and employees.
In light of this, Biotest views corporate governance, risk and opportunity management, risk controlling and compliance as an integrated subject area. We pursue our corporate goals responsibly and efficiently while ensuring that we are not exposed to any uncontrollable risks.
Responsible management with a focus on long-term success and close monitoring of the management by the Supervisory Board are an integral part of Biotest’s corporate culture. Both executive bodies work closely together and are guided by internationally recognised standards of good corporate governance. This ensures compliance with the regulatory provisions and transparency requirements of the capital market at all times.
The German Corporate Governance Code (the ”Code”) in its most current version determines the definition and continuous refinement of our principles. Corporate management and control at Biotest meet the requirements listed there (”should” provisions).
Amendments made to the Code in the reporting year
With effect from 12 June 2006, two sections of the Code were adjusted to reflect the current legal framework conditions:
The provisions on holding a General Meeting were supplemented under Section 2.2.4 clause 2 by the suggestion that the Chairman of the Meeting should be guided by the fact that an ordinary General Meeting should last no longer than four to six hours. This wording reflects the Corporate Integrity and Modernisation of the Right of Rescission Act (Gesetz zum Unternehmensintegrität und Modernisierung des Anfechtungsrechts UMAG) which came into force on 1 November 2005.
The second amendment refers to the regulations on disclosing the remuneration of the Board of Management in light of the Management Compensation Disclosure Act (VorstOG) that applies for the first time to annual and consolidated financial statements for 2006. The elements of the overall compensation to be disclosed are clarified and specified under Section 4.2.3. which, in addition to monetary elements, include benefits and other commitments as well as fringe benefits promised in relation to activities by the Board of Management or granted during the financial year. Pursuant to Section 4.2.5, this information includes the value of the compensation components with long-term incentive effect and risk elements as well as annual allocations to the pension provisions or the pension fund in relation to benefit commitments.
Also to be disclosed are any payments promised in the event of a termination of the activity of a member of the Board of Managing Directors, where these materially diverge from the commitments issued to the employees. In the present consolidated financial statements, Biotest applies the new regulations to the presentation of the remuneration paid to the Board of Management.
Implementation of the recommendations and suggestions of the Code at Biotest
The Supervisory Board and Board of Management have comprehensively addressed the recommendations and suggestions in the version of the Code dated 12 June 2006. Both bodies agree that Biotest should continue to implement the ”should” provisions in their entirity and the ”can” provisions (suggestions) with one exception: the transmission of the Annual Shareholders’ Meeting over the internet proposed in Section 2.3.4 is waived for cost reasons.
The statement of compliance which was approved at the balance sheet meeting of the Supervisory Board on 12 March 2007 is available on the company’s website (www.biotest.de). Also available on the site are the previous declarations of compliance, the Corporate Governance report, the remuneration report and the company’s Articles of Association.
Corporate Governance in financial year 2006
In financial year 2006, there was a deviation from the declaration of compliance applicable for the period: the simultaneous provision of information to all shareholders required by Section 6.3 of the Code was not complied with in full in one case. Due to technical difficulties, there was a delay of one day in making the information disseminated at the Press and Analysts’ Conference on 21 March 2006 available to all our shareholders on our website.
83.46% of the ordinary share capital was represented at the Annual Shareholders’ Meeting, which took place on 11 May 2006 in Frankfurt/Main. The ordinary shareholders approved all the proposals made by the Board of Management with a substantial majority.
A legal challenge has been raised against the resolution contained in item 9c of the agenda to amend the Articles of Association of Biotest AG. The amendment adopted grants the Chairman of the Shareholders’ Meeting the right to restrict individual shareholders’ right to speak and raise questions at the Shareholders’ Meeting so as to ensure that the meeting lasts no longer than six or ten hours. Biotest is consequently implementing the provisions of the UMAG and the Code. The challenge was rejected by the Frankfurt/Main District Court in the first instance (Ref. No. 3 - 5 O 61/06); the appropriateness of the amendment to the Articles of Association was confirmed in the reasons given for the judgement. The plaintiff has filed an appeal against this ruling, which means that the verdict is not yet legally binding.
Ordinary shareholders also approved the creation of contingent capital. The new shares issued from the contingent capital were to be used to offer senior managers performancerelated remuneration as part of a Long Term Incentive Plan (LTIP). However, this agenda item did not receive the majority approval required at the subsequent meeting of the preference shareholders. The Board of Management developed a new programme to replace the one which was planned initially, which is presented in detail in the ”Personnel” section of the Group Management Report (page 52).
Efficiency review by the Supervisory Board
The Supervisory Board reviewed the efficiency of its activities in financial year 2006. The evaluation of the review was presented and adopted by the Supervisory Board meeting on 13 December 2006, which reached a positive conclusion regarding the efficiency of the work carried out by the Board.
Directors’ Dealings
The following purchases and sales subject to notification by members of the executive bodies and other senior management members at Biotest AG took place in financial year 2006:
|
Name and Function |
ISIN |
Share class |
Purchase/sale |
Trade Date |
No. of shares |
Price € |
Value € |
|
Dr. Joachim Herborg Head of Sales and Marketing |
DE0005227235 |
Pref. Share |
Purchse |
19.05.2006 |
500 |
24.98 |
12,490 |
|
Dr. Michael Ramroth Executive body |
DE0005227235 |
Pref. Share |
Purchse |
16.05.2006 |
1.000 |
27.40 |
27,400 |
|
Dr. Michael Ramroth Executive body |
DE0005227235 |
Pref. Share |
Purchse |
16.11.2006 |
1.000 |
20.29 |
20,290 |
|
Prof. Dr. Gregor Schulz Executive body |
DE0005227235 |
Pref. Share |
Purchse |
16.05.2006 |
1.000 |
27.40 |
27,400 |
|
Dr. Thorlef Spickschen Supervisory bodyn |
DE0005227235 |
Pref. Share |
Purchse |
23.05.2006 |
2.000 |
23.63 |
47,260 |
Remuneration of the Board of Management and the Supervisory Board
Joint report by the Board of Management and the Supervisory Board of Biotest AG as part of the Corporate Governance report
Remuneration of the Board of Management
The Supervisory Board specifies the remuneration for members of the Board of Management. It is composed of a fixed remuneration, a bonus and a component entailing a long-term incentive effect and risk elements. Added to this are benefits in kind. All remuneration components are appropriate, both individually and as a whole.
Pursuant to Section 4.2.3 of the Code, the remuneration of the Board of Management including the non-monetary components is presented in detail below.
Fixed remuneration
The non-performance related fixed remuneration of members of the Board of Management is composed of their fixed salary and fringe benefits. The amount is based on Biotest’s financial position and future prospects and on remuneration in the competitive environment. The annual fixed salary is specified for the entire term of the respective contract of employment and paid in 13 monthly instalments. In the past financial year, the fixed salary of Professor Dr. Schulz amounted to €278 thousand, while that of Dr. Ramroth amounted to €257 thousand.
Members of the Board of Management received fringe benefits above and beyond their fixed salary.
Insurance policies
Both members of the Board of Management are insured professionally and privately as part of Biotest AG’s collective accident policy. Members of the Board of Management receive an allowance for social insurance and also for direct insurance. In 2006, the value of these benefits amounted to €27 thousand for Professor Dr. Schulz and €23 thousand for Dr. Ramroth.
The members of the Board of Management and Supervisory Board of Biotest AG are covered by the Group-wide Directors’ & Officers’ insurance with excess, which Biotest has concluded for its entire senior management.
Further benefits in kind
Both members of the Board of Management are provided with a top-of-the-range company car free of charge, which may also be used privately. The value of the benefits in kind in 2006 amounted to €7 thousand for Professor Dr. Schulz and €9 thousand for Dr. Ramroth.
The Board of Management of Biotest AG is also included in Biotest AG’s occupational pension scheme. The members of the Board of Management receive an individual commitment as part of Biotest AG’s pension scheme, for which provisions are created. The amount of the provisions for this type of pension scheme is dependent on the number of years worked, the creditable salary and the benefits scale applicable below and above the social contribution assessment limit.
No loans or advances were granted in financial year 2006.
Bonuses
The performance-related component of the remuneration (bonuses) is based on the achievement of corporate and personal targets. The operating profit (EBIT), the return on capital employed (RoCE) and the achievement of individual targets established in the previous financial year are appropriately weighted and used as the basis for the calculation. The individual targets are agreed annually between members of the Board of Management and the Chairman of the Supervisory Board. The latter determines the level of the performance-related components after the end of the financial year.
A provision has been recognised for the performance related remuneration for 2006 in the amount of €151 thousand for Professor Dr. Schulz and €140 thousand for Dr. Ramroth. In addition, Professor Dr. Schulz and Dr. Ramroth each received a one-off performance- related payment for capital measures of €100 thousand in 2006, for which €20 thousand had been provided in 2005 and reported in this connection.
Remuneration components with a long-term incentive effect and risk elements
The remuneration components with a long-term incentive effect and risk elements are based on Biotest’s Long Term Incentive Programme (LTIP) (see page 54 of the Group Management Report). In addition to the members of the Board of Management, this also includes selected senior managers, who have a profound influence on the company’s success through their position within the Group, their decisions, their management and their actions. The programme’s structure is geared to the established criteria, which the capital market sets for systems of this kind and complies with the requirements of the Code. The programme started on 1 October 2006 and will run until 31 December 2008.
The precondition for participation is the participant’s own investment through the purchase of preference shares in Biotest AG. For members of the Board of Management, the maximum number of preference shares amounts to 1,000 shares. The shares must be held in a securities account at least until the incentive total is disbursed.
The level of the incentive payment is calculated from the performance of Biotest preference shares compared to the SDAX (benchmark) and from the average EBIT margin for 2006 to 2008. It is anticipated that participants will be paid the incentive component in May 2009.
The total value of the LTIP over the entire period and for all participants amounted to €785 thousand at the 31.12.2006 valuation date, of which €95 thousand was attributable to Professor Dr. Gregor Schulz and €88 thousand to Dr. Michael Ramroth.
In financial year 2006, the allocation to pension reserves for the Board of Management totalled €330 thousand. Of this figure, €245 thousand was attributable to Professor Dr. Gregor Schulz and €85 thousand to Dr. Michael Ramroth.
Remuneration system for former members of the Board of Management and their surviving dependants
In principle, the pensions agreed in their service contracts are paid to former Board of Management members and their surviving dependants. A total of €4,471 thousand is provided for former members of the Board of Management and their surviving dependants.
Remuneration of the Supervisory Board
The remuneration of the Supervisory Board is regulated in the Articles of Association. Members receive an annual fixed remuneration of €15 thousand each. The Chairman of the Supervisory Board shall receive twice this amount and his Deputy one and a half times. For work in a Supervisory Board committee, a member will receive a further €3 thousand, while the Chairman of the committee will receive a further €5 thousand. In addition, Biotest will reimburse the VAT payable on the Supervisory Board remuneration.
Furthermore, the members of the Supervisory Board receive a variable remuneration of €500 for every €1 million by which the operating profit (EBIT) exceeds a minimum amount of currently €15.7 million. The minimum contribution will increase by 10% up to and including financial year 2007.
As shown in the relevant paragraph on Remuneration of the Board of Management, Biotest paid the premiums as part of the Directors’& Officers’ insurance policy with excess for all members of the Supervisory Board. No further benefits in kind were granted.
Remuneration of Supervisory Board members of Biotest AG in financial year 2006
|
€ thousand |
Fixed remuneration |
Variable remuneration |
Total remuneration |
|
Dr. Thorlef Spickschen |
38 |
5 |
43 |
|
Dr. Cathrin Schleussner |
26 |
5 |
31 |
|
Dr. Jochen Hückmann |
23 |
5 |
28 |
|
Reinhard Eyring |
18 |
5 |
23 |
|
Johannes Hartmann |
18 |
5 |
23 |
|
Kerstin Birkhahn |
15 |
5 |
20 |
|
Total |
138 |
30 |
168 |
This text is part of the Annual Report 2006.